Production: File Organisation

This blog will detail our file organisation strategies

Application (Google Drive) 

For our file organisation, Cheryl created a Google Drive folder to upload our files in.  

Advantages:

- Can be accessed by any team member anywhere

- Has a folder feature

- Good for keeping track as we know the dates the files were uploaded

- Any team member can upload the files on their own

Disadvantages:

- Needs internet connection to be accessed 

- Files may take long to upload/download

- If any files get accidentally deleted, team members cannot access them anymore

- We still need to transfer files from the camera which takes more time

Organisation System

As for our organisation system, we decided to use folders to compile and categorise our files

Additionally, we created more folders inside our behind the scenes and filming vids folders to be able to further categorise our work into specific dates or scenes

Advantages:

- Creates easy access since it lets us find all the files we may need for a specific task

- Easy navigation

Disadvantages:

- Risky since if a folder gets accidentally deleted, all the files in it get deleted too 

- Does not help us know which shot/clip is the specific one we are looking for

Benefits of file organisation:

- For me, file organisation has allowed me to easily locate the files I need

- It is a lot more convenient than having each member send the files individually each time our shots/clips are needed

- Since any team member can access it at any time, it will allow others to check if our shots/clips are good quality

Self-reflection:

- These benefits and advantages have turned out to be really helpful for our production and greatly overpower the disadvantages

- However, as my laptop was still broken, I could not transfer the files from my camera into the device I was temporarily using (tablet) to upload them to our Drive. In the end, I had to borrow Cheryl's laptop and adapter to transfer it to her laptop and upload it into the drive for me

- Although the problem was solved in the end, I still did not like having to rely on my teammate for this as it meant that I took up some of her time.