Location Scout & Risk Assessment

 This blog post will detail the location scout and risk assessment done by my teammate, Cheryl

3 locations 

Images: 

Bedroom
Address:	Actor’s house
Scene:	According to the annotations in the lyric sheet, it will be for the scenes playing during verse 1 where the artist looks through framed pictures and past personal items in her childhood bedroom.
Advantages of location:	Since it is a private property, we are free to change and move things necessary for the visual effects of the scenes such as decorating the walls with childhood picture frames, rearranging certain furniture positions, as well as adding children’s toys, all in order to portray a childhood bedroom.  Most of the existing props or the furniture that they have may already be originally from their childhood, thus this gives a more authentic and realistic feel for the artist, allowing her to show genuine expressions that may strike the audience’s emotions more. In addition to that, it won’t be necessary to spend more time in either recreating the props or buying them.  Because it is indoors, we have control over the lighting of the room where the shooting period will be less to not at all affected by natural lighting conditions which would happen when we shoot outdoors. This will allow us to avoid situations where we may have to waste time in waiting for suitable lighting conditions, meaning that we will be more able to follow and complete certain scenes in accordance to the filming schedule,
Disadvantages of Location:	There may be a limited amount of space for all team members to entirely contribute in all the shooting processes of these scenes, taking into account that we cannot be seen in the frame and that there should at least be a significant amount of space around the artist as well to avoid the frame looking cramped. The artist will also need enough space to move around freely to avoid her facial expressions from looking awkward or troubled when performing. Therefore, it may be difficult and uncomfortable for all the team members and the artist to all move around freely as needed and at the same time. We must take extra precautions when rearranging objects such as furniture as it may lead to damaging them. This would be really bad as not only is it the artist’s private property, we will have to spend unnecessary time replacing it and go array from the filming schedule. In addition to that, it may cause a tense or awkward situation between us, the team members, and the artist, which would be undesirable as we will be spending quite a long period of time shooting with her.
Alternatives:	One of the team member’s bedroom
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1. Accidentally being in the frame during the shooting process due to the limited amount of space.	Team members	We will have only the team members who are really needed during the shooting process in the room with the artist, such as the cameraman as well as the one managing the artist’s makeup and clothing as well as the lighting.	Medium risk as it is still controllable with the ability to retake those specific scenes.
2. Breaking furniture or objects when moving it.	Team members and artist (who owns the furniture or objects)	Ask for permission where after, if she allows, we will inform her of the risks involving damages. We will try to use cloth covering the furniture as an action to prevent that risk.	Medium risk as there are still countermeasures able to be done and taking into account that we won’t really be moving big and heavy furniture as well.

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Sanur Beach
Address:	https://maps.app.goo.gl/9Jys1gwcxRBw9F9Q7
Scene:	It will be for the scenes where the artist is performing mid-submerged on the shore of the beach and spreading flowers to the ocean. These scenes will be playing during the chorus near the end of the song up until its outro.
Advantages of location:	Since it is an open and really wide area, it is unlikely that there are crowds of people on every side of the beach. This avoids unwanted disturbance during the shooting process such as people walking in the frame as well as cases where the artist gets nervous or shy due to people watching, thus preventing the need of more retakings.  It is well known for its scenery of mountain silhouettes and clean, vibrant seashore colours. This contributes to creating a more visually appealing backdrop and may also add a deeper meaning as such from a connection between nature, the tradition, and the artist’s emotions.
Disadvantages of Location:	Since it’s an outdoor location, we may have to face unpredictable weather and tide level changes such as when it may suddenly rain, turn cloudy, or when the tide level suddenly increases on that particular day. This may result in the delay of our shooting period as these conditions would make it unsuitable to continue due to bad natural lighting in addition to how our camera equipment should not be coming into contact with water.   Though it is an open and wide area, there are certain times where the place gets over-crowded such as during the afternoon as people are waiting for the sunset. This limits the amount of time we can use to shoot taking into account that we are avoiding the crowded times of the day as we need the frame to only include the artist and have as little disturbance as possible from passersby. This may lead to us rushing in the case where we shoot near that time knowing that we have a limited amount of time, thus the result may not turn out good. This is as we may be paying less attention to mistakes or overlooking them in that moment and when we realise it just later on when we’re already not in the location, we will have to spare unnecessary time to retake certain scenes.
Alternatives:	Nusa Dua Beach https://maps.app.goo.gl/mjceTKrh1Q4bf9ALA
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1. Increasing tide levels where we may suddenly get pushed by the tide.	Team members and artist	Checking BMKG (Badan Meteorologi, Klimatologi, dan Geofisika), an app that tracks natural occurrences in Indonesia such as tide levels for certain areas, a few days before shooting to avoid days where tide levels are high.	High risk as getting pushed by the tide may result in physical injuries to the artist or team members.
2. Sudden rain will ruin several mise-en-scenes included from the artist such as her clothes and makeup, in addition to the camera equipment getting wet.	Team members and artist	By also checking BMKG regarding rain and wind condition predictions to avoid days where it is predicted to rain or have rough winds. Furthermore, we will have to buy and use waterproof coverage for the camera equipment to avoid cases where tiny water droplets carried by the wind get in contact with the camera lenses or if any of the team members carrying the camera accidentally falls into the water after getting pushed by the waves.	High risk as team members and artists may get sick from getting drenched by the rain water. Not only that, camera equipment may be broken as well.

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School stage
Address:	Regents Secondary School’s stage https://maps.app.goo.gl/oWYC3d8ZUKpaahbt8
Scene:	Scenes during the pre-chorus and chorus after verse 2 where the artist is performing on stage for the very first time and is watched by a small group of audience.
Advantages of location:	Using our school’s stage means that we can benefit from how they already have band instruments, lighting and sound equipment. This means that we don’t need to go a long way in borrowing these equipment from other students nor do we have to spend money on buying them as well.  We have control over the lighting conditions. One example being how the room has blinds that cover throughout the span of the glass wall. This will be able to help us create the scene where the artist stands in the middle of the stage with a light shining to her whereas everything around her is dark.
Disadvantages of Location:	Using the school’s stage means that there are possibilities where we may clash with the school’s schedule of events, thus we’ll have to ask for permission a few weeks beforehand and have coordination as well with the teachers so that it doesn’t interfere with their original plans while still fitting with ours too. Another problem would be considering that we are shooting during the break, the school will be closed. Thus, we don’t know whether or not we are allowed to use the building as there won’t really be any teachers supervising.
Alternatives:	Stage in Farabi Music Education Centre Bali https://maps.app.goo.gl/zCvTL8iPGyEjh1sD8
Risk Assessment
Risk:	Who is at risk:	How to avoid risk:	High, Medium, Low risk:
1. Not being able to shoot due to the school being closed over the break	Team members	Ask permission from teachers a few weeks beforehand regarding the need to use the school’s stage during the time the school’s closed, mentioning that we are using it for exam purposes.	Medium risk as even if the teacher doesn’t allow it, we already have an alternative option to use.
2. Clashing schedule with school events	Team members	In addition to asking permission, we will also have to ask the dates of when the stage is not in use. This should be done before having a fixed schedule so that we can adjust it according to that.	Medium risk as it can be solved through proper coordination with the teachers.

Reflection:

• Doing a location scout is really helpful as it keeps us organised and ensures that we are able to effectively plan our production
• A risk assessment is crucial as safety should be our number one priority. Through this, we know how we can prepare and react in situations that have the potential of harming us